Scope consistency
List included areas, tasks, periodic work and exclusions so a lower price is not simply a smaller service.
A cleaning tender does not need to become a complicated scoring exercise. The purpose is to help your business compare providers on the service you actually need, the price for that scope and how reliably it will be delivered.
Start with the address, approximate floor area, business type, operating hours and the areas to include. Identify the spaces that affect presentation and staff experience most, such as reception, washrooms, kitchens and shared work areas.
List the core tasks and preferred frequency so quotes are comparable. Keep periodic work such as carpets, windows or detailed floor care separate from the recurring service.
State whether cleaning should occur before work, after hours or during quieter periods. Include essential information about keys, alarms, restricted rooms and building access without creating an unnecessary extra paperwork.
Ask who receives feedback, how changes are handled and what happens if an agreed task is missed. Clear communication and a practical scope often matter more than elaborate dashboards or promises.
Confirm the provider’s legal business identity, relevant insurance and any licence genuinely required for the proposed arrangement. Avoid demanding certifications or documents unrelated to the work.
Give each shortlisted provider the same walkthrough and the same practical information. Show the normal access route, storage location, priority presentation areas and any room that cannot be entered at the proposed service time. Ask the provider to identify assumptions before submitting the price.
For CBD and multi-tenant buildings, include lift use, loading arrangements, security-desk procedures and after-hours contacts. For suburban sites, include gates, parking, alarms and any shared tenancy responsibilities.
Check that each proposal covers the same rooms, tasks and frequency. Separate the recurring price from periodic work and consumables. Record any exclusion that could create an unexpected charge later.
Then compare how the service will be managed: the normal contact, feedback path, cleaner continuity and process for an agreed change. These details usually reveal more than a broad promise of “quality”.
CLEANEY prepares site-specific proposals with fixed pricing for the agreed scope, a same-team approach and no lock-in contracts. Invite us to assess the premises and provide a clear quote alongside the other providers you are considering.
A tender is easier to evaluate when every supplier prices the same areas, frequencies, access assumptions and quality requirements.
List included areas, tasks, periodic work and exclusions so a lower price is not simply a smaller service.
Ask how teams are inducted, supervised, covered during absence and scheduled around the premises.
Define inspections, reporting, issue escalation and the time allowed to correct a missed standard.
Get a free, no-obligation quote. Fixed price, same team every visit, no lock-in contracts.